Events Planners Hub

How secure is your event? What measures are in place to ensure that your guests are safe? No matter the size of your event, keeping your guests safe and comfortable should be a number one priority. It’s important to have the appropriate event security measures in place in order to keep your guests and the venue safe. Therefore, in this post, we will be looking at event security measures that are necessary to ensure your guests are safe. Assess Your Event Before requesting the number of event security guards, you think you need, you’ve got to carry out an event security assessment. This is done by inviting a security firm or consultant to assess your event based on capacity, attendees, venue and nature of your event to determine whether it is a “high” or “low” profile event. Enlist Highly Capable Security Guards Having a self-employed security guard will definitely put the people at your event at a greater risk and danger. So, your first security measure is to hi

Start early.  Your venue choice can really influence the aesthetic and design details of your cake: Delicate buttercream icing won’t withstand the heat as well as sturdier fondant at an outdoor summer wedding, for example, so once you’ve secured your location, start shopping around for your baker. Find your baker.  Word of mouth is the tried-and-true way to find a baker, but attending wedding fairs is another route. Couples have the opportunity to meet local bakers and see and sample cake without having to commit to a private consultation.   Get social.  Like many creatives, bakers post their cakes in real time across social media, so brides can get a clear sense of their work output and the types of cakes they specialize in. But don’t be swayed by the swoon-worthy images alone. Seek out online testimonials and reviews to complete the picture before you schedule a meeting. Align your style.  Some bakers are highly specialized and others offer a much wider variety of styles

Traditional wedding decor Regardless of the type of site you will be responsible for selecting or recommending, the advance preparation and the process of research, evaluation and decision-making will be similar.   The timeline for beginning the process will be different, of course, based on whether you are selecting a city for a multiple-day conference that will occur two years from now or selecting a local venue for a meeting or event scheduled in the upcoming months.  Depending on the popularity of the area your group prefers and the time of year you want to book your event, you may find it necessary to book further in advance than you would expect.  Although booking years in advance may be on hold for the time being due to the current economy, it may still be necessary for high demand locations during peak season.

Setting up a small stage?Keep this in mind. Not every event warrants a big-budget, stadium-worthy setup. Keep these tips in mind to create a small stage with considerable impact. Consider your audience size. For a small stage and a large audience, make stage elements large, impactful, and easy to see and understand.For a small stage and a small audience, details are critical. Propping makes a big difference. If you can’t go up, go wide. Hotel conference rooms often have low ceilings. “Make an impact by extending the set out to the sides or bring in additional [decor] elements throughout the room to make the stage feel bigger than it is.” Be conscious of space. Note that even small stages can have a large footprint, due to backline support equipment. Be sure to place the stage in a corner or against a wall if possible to reduce the amount of space [the entire setup] will take up. Skip heavy lighting fixtures. Using lightweight LED fixtures will help to create a large impact i

An Outdoor Event Whatever business one may be doing there are always challenges up ahead. These challenges may be very stiff and cut-throat or may be downright easy and can be easily tackled. Like any other business catering too has its fair share of problems and challenges. There are many factors that remain beyond the control of the owners and only a keen mind and good entrepreneurship can evade them. Let us have a look at what those problems are: Uncertainty – the first and foremost challenge is that of the challenge posed by uncertainties. It may be a weather change or guest change or any other unforeseeable change. A beginner will probably be worried but as time goes by he will be able to handle things better. All is needed is careful planning In search of better pay – the next problem deals with more of a certainty. For starting and running a good catering service a lot of good staff is needed. Among them a good chef and kitchen help are the prime. There is always a

When you’re planning an event, especially in a company/corporate setting, there are so many moving parts when it comes to successfully pulling it off. How much money is available? Who’s going to help me? Where will we host it? The questions go on and on…and on. And what makes planning even trickier; every action to be completed builds off of a previous action that needed to be completed before you even think about moving forward. One simple mistake can set your planning back days, maybe even weeks. Here are challenges and solutions to resolving them. Challenge 1: Overspending / Not having enough money It’s mind-boggling how many event planners get sucked into the black hole of not appropriately planning for funds. They take the “plan and spend as you go” method and wind up either seriously overspending or finding out very late in the process that they don’t have enough money to follow through on the project. Solution: This is simple – create an event budget . And

Event planners and Event designers, Both professionals are very different even though they sound similar, and today we’re going to dive into the similarities, differences, and why you should consider hiring both. Let’s get started! Event Planners love logistics. Most planners have a complete roster of vendors they’re able to recommend on the spot whether you’re searching for a creative lighting crew, the best band in the area, or a photographer who will capture your day with a keen editorial eye. No matter the length of service contracted, your planner will always be on hand for your event. Your planner will create a timeline, act as a liaison between you and your vendors, and make sure your event goes off without a hitch (or at least not one that you notice!). We seriously cannot stress the need for a planner enough! Like their name suggests, Event Designers or Event Stylists thrive on design and decor. Some adore this profession simply because it’s highly creative. Others become ev

Catering is the activity of providing food and beverage for events. Caterers are independent vendors who provide services at events, including business meetings, conferences, exhibitions, special events, weddings, and other social occasions. In addition to responsibilities for food and beverage, many caterers also handle event decor and other aspects of the program. Catering as a department handles all logistics associated with food, beverage, decor and entertainment for the program.There services also include providing cocktail hour and formal meals.   Deciding on a Menu ​As an event planner,meeting with catering manager ahead of your event to discuss your needs is important. Knowing the basics of what you'll need will save you time. For example, if you're planning a business meeting that will carry over to lunch, you may order box lunches. But if you're planning a charity gala, you would have request for a plated menu. ​When you've chosen the kind of service y

Balancing an event budget is one the major challenges planners face, and the root of most money problems can be traced backed to the initial discussion stages. It is always best to begin designing an event around the amount of financial resources available and not vice versa. The information below will help you estimate costs and identify areas where you can trim them. Outline Event Planning Expenses Expenses can come from a wide array of sources once you think about all of the components involved with staging a function. The most obvious ones are catering and venue rental expenses, but the list only grows from there. The thing is, overlooking even one expense category can have a disastrous impact your per person spending. Below is  a comprehensive list of event expenditures. It is hard to plan an event budget unless you have a good idea of what expenses you will incur. This seems obvious enough, but the costs associated with event planning can come from a number of dif

Having an African cultural dance performer at your next Event. African performance groups offer exciting high-energy shows that aim to bring the true essence of a diverse range of native African cultures to audiences around the world.  Skills and infectious energy, Breath-taking acrobatic feats, percussion and music performances with traditional instruments, African storytelling are all to be looked forward to. African themed entertainers will create a lively motivation atmosphere at your event with infectious rhythms, vivacious dance routines and uplifting choruses. This unforgettable experience will enrich spectators as they are treated to the dazzling sights and sounds that are uniquely African. Simultaneously educational and highly entertaining, our colorful and dynamic African shows are ideal for cultural and themed events, gala dinners, festivals, workshops and public events. The Value of Having a Comedian at Your Next Event. Laughter is a great unifier. There are

Laughter is a great unifier. There are very few things that can create a positive communal environment like comedy. Entertainers are experienced at bringing crowds together and creating a positive collective memory for any group of people. Whether a small fundraiser or a large corporate event, whether a young and edgy group or a more conservative, prudent gathering, a seasoned comedian understands how to unite an audience in joy and laughter. Corporate Events These events can often suffer from tedium and the inability of co-workers to gel socially outside the workplace. A comedian, whether acting as a Master of Ceremonies for your event or simply doing their comedy routine, has the unique ability to communicate with every guest at your event, to assure that the message you would like your guests to hear is heard, and most of all, to create a positive atmosphere and give life to an event that will create lasting memories and foster a sense of unity through these shared memories. Anot

You don’t need a background in event planning to become an expert. If you have a knack for organizing and planning, you have the basic skills required to plan your own events. Steps To Becoming An Event Planner Step 1 – Get experience and volunteer your time in a variety of event services such as working with a caterer, a florist, volunteering for nonprofits, or working for an established event planner. Your long-term success in event planning will be based on the experience that you bring to your clients. That means, if you’re thinking about getting started as an event planner, you should understand what an event planner is and make sure you have skills in: Verbal and written communications Organization and time management Negotiation and budget management Creativity, marketing, public relations and more Step 2 – Move into a position with extra responsibility. Instead of just volunteering, become the fundraising chair for a nonprofit, a catering manager, or take on a le

Decorating event halls is the art of transforming a reception venue into something that was only imagined, by individuals. It is the end result of painstaking effort to creatively beautifying a place, from wedding receptions and conferences seminars to funeral services, etc. Event Halls Decor is a bit related  to event planning, because it also involves coordinating aspect of an event in order to achieve a premeditated atmosphere. Decor is more concerned with concerned with the beauty of tables,the chairs being well set or  sometimes covered, the focus (stage), flowers and arrangements types, color coordination to anything to lift aesthetic of an event. An Event decor is an individual that has an obsession for creating a wow atmosphere with decorations at any kind of event. The first thing that catches attention at an event, before the food, drinks e.t.c , is the ambiance which is created by the Decor. A lot of individuals and corporate bodies spend substantial amount on th

The event planning industry is the fastest growing business all over the world. It is a kind of business that is well recognized and very lucrative. This involves having experience in the field and knowledge of the business before you start. Being an event planner could be rewarding though stressful, but when you adapt you find it easier. The event planning duties involves catering, getting familiar with event, production, entertainment, transportation, decorating of halls, planning conferences, birthdays, rental equipment and so on. knowing the right steps to take would give you a broad knowledge of how to start. Understand The Duties Of An Event Planner Event planning, is more than just planning for wedding and birthday parties. You need to have a broad knowledge of the business first before you operate among many other competitors who already exist in this line of business.  Associating with already-existing event planners, doing non-profitable works for them when they ha