Events Planners Hub

When you’re planning an event, especially in a company/corporate setting, there are so many moving parts when it comes to successfully pulling it off. How much money is available? Who’s going to help me? Where will we host it? The questions go on and on…and on. And what makes planning even trickier; every action to be completed builds off of a previous action that needed to be completed before you even think about moving forward. One simple mistake can set your planning back days, maybe even weeks. Here are challenges and solutions to resolving them. Challenge 1: Overspending / Not having enough money It’s mind-boggling how many event planners get sucked into the black hole of not appropriately planning for funds. They take the “plan and spend as you go” method and wind up either seriously overspending or finding out very late in the process that they don’t have enough money to follow through on the project. Solution: This is simple – create an event budget . And ...

Event planners and Event designers, Both professionals are very different even though they sound similar, and today we’re going to dive into the similarities, differences, and why you should consider hiring both. Let’s get started! Event Planners love logistics. Most planners have a complete roster of vendors they’re able to recommend on the spot whether you’re searching for a creative lighting crew, the best band in the area, or a photographer who will capture your day with a keen editorial eye. No matter the length of service contracted, your planner will always be on hand for your event. Your planner will create a timeline, act as a liaison between you and your vendors, and make sure your event goes off without a hitch (or at least not one that you notice!). We seriously cannot stress the need for a planner enough! Like their name suggests, Event Designers or Event Stylists thrive on design and decor. Some adore this profession simply because it’s highly creative. Others become ev...

Catering is the activity of providing food and beverage for events. Caterers are independent vendors who provide services at events, including business meetings, conferences, exhibitions, special events, weddings, and other social occasions. In addition to responsibilities for food and beverage, many caterers also handle event decor and other aspects of the program. Catering as a department handles all logistics associated with food, beverage, decor and entertainment for the program.There services also include providing cocktail hour and formal meals.   Deciding on a Menu ​As an event planner,meeting with catering manager ahead of your event to discuss your needs is important. Knowing the basics of what you'll need will save you time. For example, if you're planning a business meeting that will carry over to lunch, you may order box lunches. But if you're planning a charity gala, you would have request for a plated menu. ​When you've chosen the kind of service y...

Balancing an event budget is one the major challenges planners face, and the root of most money problems can be traced backed to the initial discussion stages. It is always best to begin designing an event around the amount of financial resources available and not vice versa. The information below will help you estimate costs and identify areas where you can trim them. Outline Event Planning Expenses Expenses can come from a wide array of sources once you think about all of the components involved with staging a function. The most obvious ones are catering and venue rental expenses, but the list only grows from there. The thing is, overlooking even one expense category can have a disastrous impact your per person spending. Below is  a comprehensive list of event expenditures. It is hard to plan an event budget unless you have a good idea of what expenses you will incur. This seems obvious enough, but the costs associated with event planning can come f...

Having an African cultural dance performer at your next Event. African performance groups offer exciting high-energy shows that aim to bring the true essence of a diverse range of native African cultures to audiences around the world.  Skills and infectious energy, Breath-taking acrobatic feats, percussion and music performances with traditional instruments, African storytelling are all to be looked forward to. African themed entertainers will create a lively motivation atmosphere at your event with infectious rhythms, vivacious dance routines and uplifting choruses. This unforgettable experience will enrich spectators as they are treated to the dazzling sights and sounds that are uniquely African. Simultaneously educational and highly entertaining, our colorful and dynamic African shows are ideal for cultural and themed events, gala dinners, festivals, workshops and public events. The Value of Having a Comedian at Your Next Event. Laughter is a great unifier. There...

Laughter is a great unifier. There are very few things that can create a positive communal environment like comedy. Entertainers are experienced at bringing crowds together and creating a positive collective memory for any group of people. Whether a small fundraiser or a large corporate event, whether a young and edgy group or a more conservative, prudent gathering, a seasoned comedian understands how to unite an audience in joy and laughter. Corporate Events These events can often suffer from tedium and the inability of co-workers to gel socially outside the workplace. A comedian, whether acting as a Master of Ceremonies for your event or simply doing their comedy routine, has the unique ability to communicate with every guest at your event, to assure that the message you would like your guests to hear is heard, and most of all, to create a positive atmosphere and give life to an event that will create lasting memories and foster a sense of unity through these shared memories. Anot...